In order to comply with national standards, Iowa has adopted Document Formatting
Standards. Effective July 1, 2009, all documents presented for recording (except
those listed below) MUST meet the requirements outlined in chapters 331.606A and
331.606B, Code of Iowa.
||All documents shall consist of one or more individual pages
not permanently bound or in a continuous form. A page means a
writing, printing, or drawing, other than a plat of survey or a drawing
related to a plat or survey, occurring on 1 side only, and not
larger than 8 1/2 x 14. The document shall not have any
attachment stapled or otherwise affixed to any page except as necessary
to comply with statutory requirements. However, individual pages of a
document may be stapled for presentation for recording. Labels that are
firmly attached are acceptable.
||The first page of each document shall have a top margin of
at least 3 inches of vertical space from left to right which shall be
reserved for the recorderís use. All other margins on the document shall
be a minimum of ĺ of one inch. Nonessential information such as
page numbers or customer notations may be placed in a margin except the
||All preprinted text shall be at least 8 point in size and no
more than 20 characters and spaces per inch. All other text
typed or computer generated, including but not limited to all names of
parties to an agreement, shall be at least 10 point in size and no more
than 16 characters and spaces per inch.
||Each document shall be of sufficient legibility to produce a
||Each document shall be on white paper of not less
than 20 pound weight without watermarks or other visible inclusions.
||All signatures on a document shall be in black or dark blue
ink and of sufficient color and clarity to ensure that
signatures are readable when the document is reproduced. All
names shall be typed, printed, or stamped beneath the original
||Embossed or inked stamps shall not cover or
otherwise materially interfere with any part of the document.
||Each document that is presented for recording shall have the
following information on the first page below the 3 inch margin:
||Prepared By: The name of the business, name of the
individual, address and phone number
||Return To: The name and complete address
||Taxpayer Info: The name and address of the taxpayer for any
document of transfer
||The title of the document
||The names of all grantors and grantees
||The legal description
||***If insufficient space exists on the first page for all of
the information described in numbers 1-6 above, reference the
page number where that information is located on the first page.
Documents dated on or after July 1, 2007, may not include any personally
identifiable information. Personally identifiable information is defined
as an individualís Social Security number, bank account numbers, credit
account numbers, or debit account numbers.
The following documents are exempt from document formatting
||A document that was signed before July 1, 2005.
||A military separation document.
||A document that was executed outside of the United States.
||A certified copy of a document issued by a governmental agency,
including a vital record.
||A document where one of the original parties is deceased or
||A document formatted to meet court requirements.
||A federal tax lien.
||A filing under the uniform commercial code, chapter 554.
||A plat or survey or a drawing related to a plat or survey.
Non-standard Fee: On or after July 1, 2005, a
document that does not conform to the document formatting standards shall not be
recorded except upon payment of an additional recording fee of $10.00
per document or instrument. However, the non-standard fee may not be
applied to the following:
||The legibility requirements
||The requirement to include the taxpayer information on documents of
||The requirement that all documents have original signatures in black
or dark blue ink and the names of the parties typed below their
Click on the links below for more specific information about the
other Recorders services.
Recorders Home Page
Service Records Information
Real Estate Information
Records and Iowa Land Record Website
Information & Fees
Estate Transfer Tax Calculator
License Registration Information
Vital Records Information
Death and Marriage
County Court House
100 E. Washington St.
P.O. Box 106
Mt. Pleasant, IA 52641
Hours Office is open:
8:00 A.M. to 4:30 P.M.
Monday - Friday
Phone: (319) 385-0767
used in the Recorders office
Iowa Land Records - Henry County Land Records Online
Iowa Department of Health - Birth, Death, & Marriage Certificates
Iowa Department of Natural Resources
Other Related Links: